NPUnited Soccer

Board Meeting

March 16, 2004 7:00 p.m.

The meeting was called to order by President, Phil Melangton.

Present were: Ryan Jennings, MK Balish, Judy Pike, Brian Kramer, Joe Baker, Jean Aikman, Ali Basaran, Joe Fistrovich Doug Harvey Angie Crumlin and Vicki Peyton.

President: Phil. Discussion about supporting our local Parks Board in acquiring the land that we would some day like to have as a park and soccer fields. The Board needs to be present at town meetings and get phone calls/letters to Park Board members and Town Trustee. The property is not acquired and there is some homeowner feedback that is not 100% positive.

Vice President: No report.

Treasurer: Joe F. Pepsi credit application sent in. Working with Karla to get a procedure to give us an idea of weekly progress in concession and get snack pack money turned in sooner. For Spring, 2004, we had many parents pay registration fees with cash. Joe will get a receipt book for future. Ideas that need discussed at the next meeting – consider putting snack pack price in the registration fee; fee structure for Fall. Put a notice in the Newsletters for parental input and remind coaches and team representatives at their respective meetings.

Secretary: Jean. Minutes approved from February meeting with one correction - March 22, 2004 is coaches meeting.

Team Rep. Coordinator. Angie. All teams have a Team Representative. Working on scheduling for field lining and concession duty. Will be ready for Team Rep meeting on April 7, 2004.

Coaching Director: Phil for Jerry.

Coaches Meeting: March 22, 2004. This will be informative with handouts. Training will happen with ProExcel Coaches on April 10, 2004. NPU will pick up cost of lunches for the ProExcel Coaches for that day.

Discussed whether to give 10 High School students who are assistant coaches an MLS shirt instead of cash like other coaches. Decision to give them cash was made.

Jean agreed to e-mail schedule to Board members for working shifts throughout the season. There are approximately 34 time slots to be filled.

Discussion for a Contest for Spring 2004. Spirit Day was decided for May 15 so players will show their team spirit and vote on the Coach of the Year. Winners will be announced on May 22, 2004. In April 10, 2004 Newsletter, we will ask for parent volunteers to help judge on May 15, 2004.

New Guidelines from IYSL to keep our sanctioning will be in effect in Fall, 2004. This will impact our fee structure, field layout, etc. All leagues are to go to small-sided fields with 5 v 5 teams. This encourages foot skill development of all players. They will not be as strict on Rec Leagues but we will work on compliance to some degree. We do not have the acreage of ground nor manpower and other resources necessary for the entire Rec League to comply completely.

Registrar: Phil for Karen. New software is truly new and improved. Our data fit with IYSA programming and is entered so in the Fall, we just need to update players and add new ones.

Referee Assignor: No report. All will be provided for. We have faith in Dana.

Fund Raising Chairman: Ryan. One page Fund Raising letter was presented to Board, discussed and approved for distribution. Mailing not necessary as we will distribute with first Newsletter on April 10, 2004. With the donations that come in from some of the corporations, Ryan will coordinate a Silent Auction for a Saturday later in season. Post date of Silent Auction in Newsletter as soon as known.

Uniform Committee Chairman: Rec. - Ali for Beth. Uniform orders have been placed and should be in time for sorting and quality control checking by Uniform Committee before distribution on April 7, 2004.

Field Maintenance: Joe and Brian. Keys are made. Joe and Brian will line the fields the first time themselves. All are marked from Fall, only extra work will be to line the goalie box and center circle. Field 7 configuration needs changed. Trash cans need located or new ones purchased. U12 and U14 Travel will play on JV field because Varsity field needs complete overhaul. Travel teams will be responsible for lining the JV field for season. All Board members should have keys to paint shed.

Rec. League Coordinator: Ali. Spring 2004 will kick off with 42 teams comprised of 351 players. Coaches have been assigned. May 10, 2004 is weeknight game night. Has to be later in the season than Fall due to lack of daylight to get a game in. The Board will not approve any schedule changes this Season. If two coaches get together and change a game, the coaches must agree and the coaches must be sure there is a Referee for that game. Coaches and Team Reps are responsible for contact each and every team member also.

Travel League Coordinator: Joe F. for Amy. Many issues need discussed at an open forum meeting regarding the direction our travel program is going. We have grown thus far and need further direction. Topics include whether to have paid coaches. The money from the mandatory camp fees with ProExcel would pay for coaches for the year. These coaches would be outside, trained personnel, not parents. Our travel fees are still one of the lowest. What level of competitiveness do we wish to achieve for our Travel League? Have we grown enough to support a Rec Plus league to help further develop our Travel League?

Travel Uniforms – Addidas was chosen. $85.00 for complete uniform – one color jersey, one white jersey, one pair shorts, one pair socks. Estimated cost for Fall 2004 Travel fees will be $159.00 for U10 and $162.00 for U12 and U14. This includes IYSL and other league fees, referee fees, one tournament, field maintenance fees and summer camp ($75.00). Travel try-outs will be June 8 and 9 with rainout date on June 10, 2004.

Registration Chairman: Vicki. Registration is closed and went better. No mailing from the league made for less confusion by parents. Having most of the registration in person made things go more smoothly. Ali for Vicki. Next year we can look into on-line registration. The fee is 6.5%. Our current data is uploaded and they send e-mail reminders to parents to register. Very secure system.

Concession Chairman: Karla’s Cafe. Phil for Karla. We will have the Pepsi trailer again. 14 cases of pop purchased plus $100 rental fee this time. All will be in place on opening day.

Publicity Chairman: Phil for John. Keep posting minutes. When sponsorships come in John and Ryan to work together to get corporate sponsorship on web. Need to post rainouts on the Web on Saturday mornings, if needed. The phone is still available for parent to call 910-6317 for the recording if questionable conditions occur but it would be better if parents could go to Web to see if there is a rainout. Brian will do Newsletters – Ryan to help out with software. (Brian – post the phone number and Web address as part of the header or something please)

Awards/Pictures Chairman: Doug. Trophy – Reviewed choice of vendor. Next year, need three vendors to ensure competitive pricing. Pictures - Ray will do pictures again. Date: April 17, 2004. Try to do on Varsity field. At least 450 forms needed. Form distribution will be with April 10, 2004 Newsletter. Only 6 games are scheduled for 8:00 a.m. and the rest are spread out to later in the day so there is not as much congestion. No team should approach the photographer until all of their team is present. Board members will help Doug to coordinate to run smoothly.

Let the Spring Season Begin!

Meeting adjourned by President Phil Melangton.

Next meeting Tuesday, May 4, 2004 at ReMax at 7:00 p.m. unless otherwise notified by e-mail and posted on website.