News & Information

NP United Soccer
Board Meeting
June 3, 2002, 7:00 p.m.

The meeting was called to order by President, Phil Melangton. All listed Board members present except Jim Peters and Chris Harrington and including new member, Doug Harvey.

The Bylaws need updated to reflect the following Board positions and their responsibilities which were discussed at the meeting.

President: Shall be the liaison for all IYSA matters. Shall oversee all league functions for the Recreation league and coordinate other Board positions. Shall follow up to be sure the Recreation league is running smoothly. Shall run Board meetings.
Vice President: Shall serve as President in absence of President. Shall oversee Travel league.
Treasurer: Shall present a budget for Board approval annually. Shall maintain all league books, including separate books for the Recreation and Travel league. Shall pay invoices and make deposits for league as needed. Signators for the accounts will be as follows: Recreation books: Treasurer, President and Concession Chairman. Travel books: Treasurer, Vice President and Registrar. Shall prepare monthly reports for Board meetings. Shall maintain non-profit status.
Secretary: Shall take minutes at Board meetings and distribute to board members and public via the Web site.
Team Rep. Coordinator: When teams are set up after registration, this person coordinates the notification of team representatives of general league information, uniform pick-up, etc.
Coaching Director: Coordinates coaches’ training. Packets to coaches regarding age appropriate skills, games to work on with children.
Registrar: Coordinates all paperwork and payments with IYSA for both Recreation and Travel.
Referee Assignor: Schedules referees for all Recreation and Travel (home) games. Notifies new recruits of appropriate training available.
Uniform Committee Chairman: Shall get uniform samples from Avon Apparel in the summer for Fall/Spring use. Shall coordinate ordering, distribution of uniforms for Recreation league.
Field Maintenance: Shall work to maintain fields and goals. Fields are numbered. Post schematic of fields at Concession Stand so when fields are moved due to rain, poor conditions, parents can find the appropriate field.
Rec. League Coordinator: Assist with setting schedules and assigning teams. Work with Coaching Director on coach availability. Distributes evaluation forms to team representatives (or concession stand for distribution).
Travel League Coordinator: Coordinates paperwork to/from IYSA, payments to referees, etc. to Travel team managers. Is responsible for coordination of all Travel uniforms.
Concession Chairman: Responsible for maintaining inventory/cleanliness in concession trailer and handing out newsletters to team representatives each week with snack packs. Responsible for getting snack packs ready for each team.
Publicity Chairman: Responsible for any articles in the area papers for advertising the league happenings. Responsible for set up and maintenance of website. (NPUnited.org)
Registration Chairman: Responsible for paperwork for registration, manning registration nights, coordinating with Publicity Chair the advertising of registration times, sites.
Awards/Pictures Chairman: Shall oversee purchase of all Recreation awards. Shall oversee taking bids, etc. and coordinating the photographer for league pictures and distribution of such to team representatives.

Other issues discussed at the meeting were:

New Board Members: Doug Harvey is the Awards/Pictures Chairman
Kathy Ratekin is assisting with the Uniform Committee.

Registration dates/times: 6/11/02 @ 5:30 –8:00 p.m.(working: Amy, Phil and Jerry); 6/19/02 @ 5:30 p.m. – 8:00 p.m. (working: Amy, Phil and Jerry); and 7/13/02 @ 9:00 a.m. – 1:00 p.m. (working Ali and Phil) All at the Food Court at New Palestine.
Coaches clinic – notification to coaches at time of registration; MLS clinic is on July 20, 2002. Additional clinic will be available.
Need a disclaimer on registration forms for pictures appearing on web site, in local papers, etc.  Still need a Registration Chairman for the Board .

Treasurer: Nancy Archer (past Treasurer) is on vacation. Books have not yet been transferred. No report at this time.
Payment of Referees: Recreation referees will be paid cash at time of service via a voucher at the concession stand that must be signed and questionnaire filled out. Weekday games may have to wait for payment until Saturday as the concession stand is currently not opened during the week.
Future Purchases: The Board will consider purchasing a lap top computer and scheduling software when the budget is made.

Scheduling: The league will try to have only Saturday games for the Fall session. Spring session may have weekday games. The games will be spaced out a little for easier parking and concession duty.

Publicity: John Fox will check into a Hot Line which is strictly voice mail for notifying parents of rainouts. People are encouraged to check the website. Advertisement for travel tryouts were in the New Pal Press May 30, 2002. This week registration dates are in the New Pal Press and the Greenfield Reporter. The New Pal Press is charging $20 for additional ads – run it anyway. The Website is up and running at NPUnited.org Need to post rules, history of organization, a few more pictures, finish calendar, field layout, get all forms (camp, registration, etc.) on that are printable. Ready to link to IYSA. Cost for hosting $116.70. WOW! Thanks John!

MLS Camp: We have enough “campers” to cover the cost. Need to cut off registration one week prior to camp to ensure the correct number of coaches per children. Encourage registration at our league registration.

Travel Uniforms: Samples were shown from Avon Apparel. The Addidas had all team colors: Red, White & Black. The Diadora could only come in Red/White or Red/Black. Prices were comparable. Preferred Addidas. Socks: $12.00 w/logo. $48.00 shirt; approx. $33.00 alternative shirt (not sure of printing cost)/$24.00 shorts. Approximate cost: $129.00 (includes two pairs of socks.) Parents are responsible for paying each child’s cost of uniform per item ordered.

Meeting adjourned by President Phil Melangton.

Next meeting will be June 24, 2002 @7:00 p.m. @ NPHS in the Upper Conference Room.