NPUnited Soccer

Board Meeting

July 21, 2004 7:00 p.m.

The meeting was called to order by President, Phil Melangton.

Present were: Jean Aikman, Doug Harvey, Jerry McClatchey, Ali Basaran, Joe Baker, Brian Kramer, Karen Teach, Ryan Jennings and Angie Crumlin.

President: Phil. Board Changes: General e-mail was sent to all NPUnited members asking for help with various positions on the board. Ryan requested to change from Fund Raising Chair to Rec League Coordinator. Vacancies exist with Fund Raising Chair, Registration Chair, Concession Chair, Travel League Coordinator, Publicity Chair and Referee Assignor. Creating new positions of Field Monitors for each age group will lessen the load on the Board for overseeing Saturday mornings. These new positions need filled also.

Vice President. No report.

Treasurer: Phil for Joe. Sugar Creek Parks Department donated $3,200 towards the purchase of new goals needed due to change in field sizes. Thank you Phil for requesting on behalf of league.

Secretary: Jean. Minutes approved from May meeting with one change – IYSA is sanctioning board, not CIYSL.

Team Rep. Coordinator. Angie. Team Representative Meeting is September 8, 2004. Angie to get NPE cafeteria requested. She would like the team rosters e-mailed to her when completed. Many compliments to Angie from parents for last season.

Coaching Director: Jerry. Coaches meeting is August 24, 2004 All coaches need to be present. IYSA will conduct a training session at the meeting.

Parks Board acquisition of property. NPUnited needs to get a petition and/or phone calls to Sugar Creek Township Trustees to ensure their vote FOR the proposed park land. Call: John Gunn - 861-6767; Gary Mithoefer - 861-8103; and Mac Crawford - 861-1875. Trustee’s Office – 861-6148. Write: trustee2@msn.com.

Registrar: Karen. Travel information is in lap top with Registration Chairperson. No data available for turn in due to registration chair on vacation. Need data to Karen ASAP.

Referee Assignor: General e-mail from Phil covered need for new Referee Assignor. This position is paid and the individual needs trained. Training occurs in March. Dana can in-house train someone this season so when they get their formal training, they will be familiar with our league and referees.

Fund Raising Chairman: Ryan. Many donations have come in from fund raising letter distributed to parents. Avon Sports, Flying W Awards and other sponsors donated cash and merchandise. Total raised thus far – approximately $10,000.00. Ryan is going to run an ad in the New Palestine Press to thank all sponsors. We will have a Silent Auction set up on the Varsity Field on Picture day. (Inside NPE if rained out). Thank you Ryan.

Uniform Committee Chairman: Rec. - Jean for Beth. Board voted on Rec uniforms for 2004-2005 season. Style #1001 from Rio’s 2004 catalog. This style has the most colors available and is the most reasonable in price. The league cannot afford the MLS uniforms again as they will be full price this year. Angie made motion to accept and Ali seconded the motion. Unanimously passed by Board Uniforms will be ordered as soon as data is given to Beth to get order together.

Field Maintenance: Ryan’s company is donating labor cost and getting materials at cost for the new goals. Total cost $1,925.30 for goals and approximately $1,000.00 for new nets for the season. Need to purchase one storage bin that broke in a storm. Jerry measured new field sizes and will get info to field guys. Field maintenance men ready to go into action to keep fields painted.

Rec. League Coordinator: Ali. Have approximately 320 registrations that need entered onto lap top. Registrations went well even without the Registration Chairperson. Thanks to board members present to help out.

On-line registration – League Organizer is available. 4.25% cost to take credit cards on-line. Would like to install for Fall, 2005. Tabled until a later date.

Pro Excel Camp – The league lost approximately $900.00 this year on the camp. Players who participated were very complimentary of the camp. Not requiring the U13 travel team is the difference in breaking even and the loss. Suggestions for next year were: move date of camp to later in summer – late July so that it kicks off our season; increase the fees slightly; commit the league to two coaches only, not the three we reserved; re-sign now to guarantee prices for next year. On-line registration was great.

Travel League Coordinator: Position open. Amy will continue with duties and will train. Board members will personally ask a few people. This position was covered in the e-mail to all NPUnited members asking for help on the Board.

Registration Chairman: No report. Not present.

Concession Chairman: Position open. Karla has resigned due to personal commitments elsewhere. Board members will personally ask a few people. This position was covered also in the e-mail to all NPUnited members asking for help on the Board. If we do not get a chair, we cannot have a concession stand and, therefore, no snack packs.

Publicity Chairman: Jerry is currently updating the Website. Goal for Website is to update field conditions, game cancellations, etc. on a weekly, daily basis for parental use; to have links for contact, etc. Continue to place ads in New Palestine Press for registration, etc. Brian is going to continue with newsletters. Great job last season Brian. Jean requested that a copy of newsletter be sent to her via e-mail for record keeping.

Awards/Pictures Chairman: Doug. Trophy – Doug will get three companies to make presentations at our August board meeting. Diane Johnson from D-Sports introduced herself and requested that we allow her to bid for trophies. D-Sports was on the field helping with distribution of pictures in the spring. Pictures - Picture date is September 18, 2004 at the Varsity Field or NPE if raining. Doug has already requested Varsity field and NPE. Photographer will have 3 cameras going to keep crowds down. He did a great job last season and improved on the coaches plaques from the fall.

Fall Season Dates:

July 24 No refund date

August 24 Coaches’ meeting and training session 5:30 p.m.

August 30 Practice allowed to begin

August 31 All players should have been called

September 8 Team Rep meeting at NPE 6:00 p.m.

September 18 Picture day

October 23 Last games

Meeting adjourned by President Phil Melangton.

Next meeting August 17, 2004 at 7:00 p.m. (Location to be announced)