News & Information

NP United Soccer
Board Meeting
August 6, 2002, 7:00 p.m.

The meeting was called to order by President, Phil Melangton. Present were: Jerry McClatchey, Karla Kindrick, Jim Peters, Chris Harrington, Ali Basaran, Maria Harrison, Joe Fistrovich, John Fox, Janice Kovach and Jean Aikman.

President: Phil. NP United night at NPHS will be September 11, 2002 at 5:00 p.m. This is for rec and travel kids. Players wear their uniform and get in free and will be announced by group at half time of the girls' game. Parent admission $3.00 per person. Phil checked with the New Palestine Chamber of Commerce. He needs to follow up with them in January to get NP United in the 2003 Chamber of Commerce book. Phil and Jerry are drafting a "Late Registration Denial Letter". We must stick to a cut off for registration.

Vice President: Maria. Travel updates: Teams have begun practices. First games are the Muncie Tournament August 24 - 25, 2002. Schedules will be available from IYSA August 18, 2002.

Treasurer: Joe. Balance is $25,520.00. Have not paid for uniforms yet. Payments also need to be made to Board Members, coaches, etc. for sign up discount. Each parent will receive one discount for each job performed up to the same number of children playing. If there is more than one discount qualified for, the parent will receive the higher discount. Examples: If on the Board and coaching with only one child playing - the family will receive the Board member discount only. If on the Board, coaching and a team parent with three children playing - all three discounts will be given. Cash envelopes will be distributed at the coaches meeting (Aug. 16 @ SCE) and team parent meeting (Sept. 3 @ NPE) for those discounts. Coaches - Jerry will e-mail Joe with amount needed. Team parents - 38 teams x $15.00 needed. Still have not heard from the State of Indiana, Dept. of Revenue about the tax ID number. Joe will follow up on that. Joe will also check on getting a debit card for use by the league. Phil will e-mail Joe with computer requirements so Joe can order a Dell laptop. Try to keep cost to approximately $1,100 - $1,200 but may pay extra for extra computer support.

Secretary: Jean. Minutes will be e-mailed to Board. Phil will edit for posting on web site.

Team Rep. Coordinator: Janice. Team rep. meeting is set for September 3, 2002 6-7 p.m. at New Palestine Elementary. The cafeteria is reserved with Mr. Kern. Need to get paperwork through the school corp. for approval. Janice will call team parents with date/time/location of meeting. Janice needs game schedule when published so she can get concession schedules made.

Coaching Director: Jerry.
MLS Camp - 48 attended. Would like that number to increase but a good turnout and after late t-shirts and balls arrived, all went well. Cannot use MLS as a fund raiser camp because they are so expensive to begin with but they do give a good coaches clinic. Timing is difficult with the clinic because coaches are not set for the season when the clinic happens. Jerry will compare different groups that put on summer camps and get back with the Board with the comparison figures.

Coaches Meeting - August 16, 2002 5:30 - 8:30 p.m. at Sugar Creek Elementary The coaches meeting will give out rosters, discount for coaching, IYSA rep. will give coaching tips, paperwork.
Travel - Coaches meeting with Trainer, Derek Brown, will be August 7, 2002. Each travel team will have four sessions with Derek after the evaluation of all players on Saturday, August 10, 2002. Mr. Brown has been asked to make a proposal for Spring - number of sessions he would like to train, cost, etc. and have that to Jerry by mid-September.
Newsletter - in mid-September, Jerry will add an entry form to the newsletter asking for a five or six sentence essay from the players on "Why is your coach the best?" The Board will review the essays and choose a winner.

Registrar: Per Ali - going well. Using the software, we are creating a great data base to be used for this year and future years.

Referee Assignor: No report.

Uniform Committee Chairman: Rec. Jim. - Uniform colors were spread out as broadly as possible with a larger variety of colors and by age group. See e-mail from Jim with excel spread sheet with colors listed per team. Order was finalized on August 5, 2002. 347 uniforms total ordered (Rec only) only 9 extra left of that total. The order will be complete in 4weeks. JIM - What about goalie shirts?

Field Maintenance: Chris. Drawing of fields on autocad almost complete and will be finalized when all information is complete. Put layout on web site when finished and copy and attach to the first newsletter. For change of fields on rainy days, the alternate field schedule will be posted at the concession trailer. U-6 goals were repaired including welding and fixing nets. Removed from the field again after some older children were tearing them up again. Will put them out again soon. Family Field Day - August 17, 2002 9 a.m. to move, repair nets, put field numbers on nets, clean up trash, etc. Will announce at the coaches meeting on August 16, 2002.
Rec. League Coordinator: Ali. 338 players signed up for Fall, 2002. Game schedule is Saturdays from September 7, 2002 to October 19, 2002 with one weekday game in September for eight games total. Next year's form will include a "By Board Approval Only" for special requests. The league is growing and we cannot possibly grant all requests. Definitely need a Registration Chairperson next year! Teams were named this year - Dolphins, Magix, etc.

Policy Adoption: Only "A" rated players in their second year of their age group with parent approval will be considered by the Board for moving up.

Travel League Coordinator: Amy. - Uniforms are in and being distributed at practices. (Discussion about a player who signed up, paid the $100 commitment fee, then dropped out - issue a refund? This person did not complete payment on last years uniform and the league has paid $15.00 for sign up and will be charged another $10.00 for deleting his name from the roster. It was decided to keep the $100.00 commitment fee in light of the money owed.)
Concession Chairman: Karla. Checked prices at Sam's Club to set prices for concession stand. Snack packs will still be $1.00. Karla will make them each week so they will be available for team parents to pick up. Use crock pots for hot dogs. Pepsi products purchased: 15 cases includes All Sports.

Publicity Chairman: John. Phil suggested that John contact some of the new housing developers and see if we can get NP United listed as an activity in the community to stir more awareness of the community that we have a great soccer program. John checked on the 800 phone line - price is $10.00 plus $.20/minute. 500 minutes is approx. $35.00 per month. Discussed a private line in someone's home with voice mail. Need to check with SBC Ameritech and see if there is a voice mail only with announcements only available for a flat fee per month.

Registration Chairman: Position still open.

Awards/Pictures Chairman: Picture day is September 14, 2002.

Meeting adjourned by President Phil Melangton.

Next meeting time/date to be announced and will be e-mailed to all Board Members and posted on the web site as soon as that information is available.