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 NP
United By-Laws
Article I
Name
This organization shall be known as NPUnited Soccer Club,
(hereinafter referred to as NPUnited) and shall be affiliated with the
Indiana Youth Soccer Association Inc. (hereinafter referred to as the
I.Y.S.A.) who in turn is affiliated with the United States Soccer
Association (hereinafter referred to as the U.S.Y.S.A.)
Article II
Purposes
Section 1: To develop, promote and administer the game of soccer
among Youth players residing in central Indiana (Youth is designated
by the U.S.Y.S.A.)
Section 2: To encourage and assist in the development and growth of
community leagues, organizations, camps, tournaments and teams so that
soccer is made available to more Youth in all levels of competition.
Section 3: To develop and encourage sportsmanship and playing
proficiency by all players and persons involved in Youth soccer with
emphasis on having fun.
Section 4: To affiliate with I.Y.S.A. and U.S.Y.S.A. and encourage
registration of all Youth teams with the U.S.Y.S.A.
Section 5: To provide training for coaches, referees, players, and
parents/guardians.
Section 6: To do any and all acts necessary for the good of the Youth
players.
Section 7: To continue to offer soccer play for the Youth as they grow
in their skill level as well as mature in their game.
Article III
Offices
Section 1: The principle office of the corporation shall be
located within the state of Indiana. The address of the resident agent
of the corporation required by the Indiana Not-For-Profit Corporation
Act of 1971, may be but need not be, identical with the principle
office of the corporation. The address of the principle office and the
designated resident agent may be changed by authorization of the
Executive Committee of the Board of Directors.
Article IV
Colors
The representative colors of this association shall be Red and
White and Black.
Article V
Membership
Section 1: The members of this corporation shall comprise of all
Youth soccer players which are duly registered with the corporation.
To qualify for membership, a player must be registered completely with
designated registrar and in good standing with NPUnited. Each player
shall be a member of a team and be represented at meetings by a
selected team manager and/or coach.
Section 2: A meeting shall be held prior to each session start and
attended by all team managers.
Section 3: A meeting shall be held prior to each session start and
attended by all team coaches.
Section 4: All Board members are entitled to one (1) vote per item put
before the voting quorum. Special meetings may be called by the
President or by the majority of the Executive Committee of the Board
of Directors. Minimums of 50% of the voting representatives are needed
for a quorum. All voting matters must have a quorum and all matters
voted upon by the quorum shall be the act of the members.
Section 5: NPUnited shall have jurisdiction over all Youth soccer
members of the corporation. The Executive Committee of the Board of
Directors shall promulgate rules and regulations to be followed by the
membership.
Article VI
Board of Directors
Section 1: Executive Committee of the Board of Directors shall
include: President, Vice President, Registrar, Secretary, Treasurer,
Coaching Director, and Recreation League Director. The Executive
Committee must be voted upon by the majority of the Board members
during the June meeting. The Board of Directors also includes the
other positions outlined below and for all positions, responsibilities
include, but are not limited to:
Section 2: The President shall organize, direct and oversee
operations of the club. He/She shall preside at all meetings of the
Board of Directors and shall be responsible for implementation of
policies established by the Board of Directors. He/She may sign
contracts, bonds or any other instruments the Board has authorized as
representative of NPUnited He/She will also represent the corporation
and its members in meetings with other outside organizations. He/She
shall also oversee the workings of the Disciplinary Review Committee
or delegate such responsibility when deemed necessary. He/She shall
work with Coaching Director to ensure the successful fulfillment of
the purposes of NPUnited as outlined in Article II of these by-laws.
He/She shall oversee the Publicity Administrator, Newsletter
Administrator, and Web page Administrator, along with participating in
all committees relating to any of these offices. As an Executive Board
Member, the President shall fulfill any other duties as assigned.
Section 3: The Vice President: Shall work closely with the President
to stay abreast with on going details of the corporation in order to
be knowledgeable and have the ability to fill in for the President in
case of his/her absence. The Vice President would then be empowered to
perform all acts which the President is normally authorized to do.
This Vice President shall be responsible for organizing and managing
Travel Division. He/She will work with the Referee Assignor to ensure
coverage of referee's for Travel League games. As an Executive Board
Member, the Vice President shall fulfill any other duties as assigned
or deemed necessary.
Section 4: The Registrar shall be responsible for organizing and
managing all player registration and teams. He/She shall maintain
proper records of all registrations and memberships. He/She shall be
responsible for the collection and timely remittance of IYSA fees.
He/She shall certify registered members' eligibility for State and
local tournaments. He/She shall ensure all travel player fees are
paid, travel player passes are properly completed, and maintain
accurate team rosters. He/She shall ensure all travel roster/player
changes are documented with IYSA, as well as the club. He/She shall
oversee all dealing with state association and leagues. He/She
organizes and manages the recreational teams. As an Executive Board
Member, the Registrar shall fulfill any other duties as assigned or
deemed necessary.
Section 5: The Secretary shall be the custodian of all papers, books
and non-financial records of the corporation. He/She shall keep legal
documents and issue official correspondences from NPUnited. He/She
shall be responsible for preparing and distributing the meeting
minutes of all Board meetings. He/She shall maintain a register of all
mailing addresses of each member of NPUnited. He/She shall also see
that all notices are duly distributed in accordance with the bylaws or
required by Indiana law. The Secretary shall be responsible for
notifying all Board members of scheduled meetings. As an Executive
Board Member, the Secretary shall fulfill any other duties as assigned
or deemed necessary.
Section 6: The Treasurer shall prepare and maintain correct and
complete records of the financial condition of the corporation. All
notes, securities and other assets coming into the corporation shall
be received, accounted for and secured by the Treasurer. He/She shall
furnish at each Board meeting, a current and accurate report of the
financial status of the corporation. He/She shall be responsible for
paying all bills submitted to and approved by the Board. The Treasurer
must file annual state and Federal tax forms to maintain NPUnited
status as a 501(c)(3) organization. As an Executive Board Member, the
Treasurer shall fulfill any other duties as assigned or deemed
necessary.
Section 7: The Coaching Director is responsible for organizing,
recruiting, and training coaches and assistants for NPUnited. He/She
shall supply coaches with all information available to do their jobs
well. He/She shall maintain an accurate list of coaches and their
training and experience. He/She shall organize the travel coaches by
having meetings and discussions about players, tournaments, and player
development. He/She shall work with the Vice President to select
travel coaches for teams being organized.
Section 8: The Recreation League Director's primary responsibility is
to organize and establish teams in NPUnited's Recreational League.
He/She shall work with the Registration Chairman to ensure timely
registration of players. He/She shall be responsible for scheduling
games. He/She will work with the Awards & Photo Chairman to ensure
proper scheduling on picture and award days. He/She will work with the
Referee Assignor to ensure proper coverage of referee's for
Recreational League games. He/She will work with the Coaching Director
to ensure appropriate coaching selection and will be the first point
of contact for player/parent disciplinary action.
Section 9: Other officers of the club include, but are not limited to:
a) Team Manager Coordinator: He/She shall work with registration
committee to obtain volunteers for Team Representatives for each team.
He/She shall organize pre-season Team Rep meeting and schedule
concession duties by working with Concessions Chairman. He/She shall
maintain accurate list of Team Reps and ensure all teams are
represented. He/She shall keep all Team Reps informed.
b) Publicity Chairman: He/She shall publish any special notices deemed
need by groups. He/She shall submit notices and news articles to local
media for tryouts, registration, and other newsworthy articles. He/She
shall be responsible for design and maintenance of the NPUnited
website. He/She shall work with Secretary to ensure most up-to-date
and accurate information is available.
c) Newsletter Administrator: He/She shall publish club newsletter, on
a Tri-weekly basis during the season. He/she shall be responsible for
preparation and distribution of such newsletter. He/She shall work
with Secretary to ensure most up-to-date and accurate information is
available.
d) Field Maintenance Manager: He/She shall provide for proper field
conditions to ensure safe practice and play. He/She shall maintain
proper supplies for field maintenance. He/She shall evaluate field and
equipment needs and replace as needed. He/She shall work with
President to hire and maintain proper field cuttings and facilities.
e) Registration Chairman: He/She shall be responsible for organizing
and managing the Registration Committee, along with any participation
in any other committees relating to this office. He/She shall organize
incoming registrations, confirming birth certificates on hand as well
as checking registration forms for accuracy and completeness. He/She
shall assist in setting dates for registration and assist in
coordination/completion of any mailings pertinent to his/her office.
f) Referee Assignor: He/She shall obtain Centers and Linesmen when
needed for games. He/She shall organize the most effective use of
referees to obtain best quality for appropriate games. He/She shall
issue pay vouchers for games. He/She shall maintain an accurate list
of available referees.
g) Concessions Chairman: He/She shall maintain supplies and equipment
in concession stand. He/She shall collect and deposit money from
sales, reporting all expenses and incomes to Treasurer. He/She shall
organize the concession stand in most efficient way to allow for
volunteer help to do sales. He/She shall comply with Health Department
regulations.
h) Uniform Chairman: He/She shall work with Registrar to assure proper
uniforms and sizes are ordered after registration is complete. He/She
shall organize and distribute uniforms to Team Reps before each
season.
i) Awards & Photo Chairman: He/She shall work with Registrar to obtain
proper numbers of players for providing awards each season. He/She
shall also organize the hired photographer for picture day as well as
prompt picture delivery.
Article VII
Executive Committee of the Board Of Directors
Section 1: The affairs of the corporation shall be managed by the
Executive Committee of the Board of Directors (hereinafter referred to
as the Executive Committee).
Section 2: The Executive Committee shall consist of the President,
Vice President, Registrar, Secretary, Treasurer, Coaching Director,
and Recreation League Director as specified in Article VI, Section 1,
2-8.
Section 3: Each Executive Committee Board Director shall serve a
minimum of a one year term, or the remainder of said term. The office
terms shall be from August 1 until July 31.
Section 4: Vacancies during the term of any Executive Committee Board
Director shall be filled by appointment by the President, subject to
ratification by a majority vote by the entire Board of Directors.
However, the Vice President shall fill a vacancy in the Office of the
President until the Board of Directors elects a new President. Any
person appointed to fill an Executive Committee Board Director vacancy
shall serve for the balance of the term of the vacating Director.
Section 5: The Executive Committee's meetings shall take place on a
timely basis to manage the affairs of the corporation. All Executive
Committee members must attend at least eight of the scheduled eleven
monthly Executive Committee meetings per year for continued good
standing to maintain their Board position. The President will
determine where and when the meetings are to be held. No two
consecutive months may pass without an Executive Committee meeting.
Section 6: Special meetings may be called by the President or a
majority of the Board members. A seven day minimum notice is required
either by written notice, electronic mail, or personal phone call made
by said person calling the meeting.
Section 7: The duties of the Executive Committee of the Board of
Directors includes but are not limited to:
a) Planning and approving the programs
b) Planning and approving the budget
c) Forming special committees to handle business assigned by the
Executive Committee
d) Dealing with protest submitted by NPUnited members
e) Replacing non-functioning members of the Board
f) Assuring proper field supervision during NPUnited activities
g) Carrying out appropriate activities as recommended by the
Disciplinary Review Committee
Section 8: The Executive Committee will also be charged with deciding
on the removal of Board members who fail to remain in good standing
with the club. To remain in good standing, Executive Committee members
and Board members are responsible for:
a) Completing their appointed duties, and
b) Attending at least 75% of scheduled meetings relevant to their
position, and
c) Must not engage in any conduct or make any public statements that
are deemed detrimental to the club.
The decision of the Executive Committee in these matters is final.
Section 9: No Board Member may vote on matters of dispute affecting
him/herself or a team they may be affiliated with.
Article VIII
Committees
Section 1: Registration Committee shall be charged with the
organized registration of members per rules and guidelines set by the
Executive Committee of the Board of Directors.
Section 2: Disciplinary Review Committee shall be charged with the
duty of reviewing incidents or questionable actions pertaining to
coaches, players, and parents while involved with or representing
NPUnited. This committee shall be made up of at least one Board Member
as a facilitator and three non-Board member parents on a rotating
basis. The President shall decide when a Disciplinary Review Committee
is necessary and appoint a Board member as facilitator. The appointed
Board member as facilitator must not be impacted by the decision of
the committee.
Section 3: Other committees may be established on a temporary basis to
fulfill goals established by the Board of Directors. Such committees
must have at least one Board member as a member to represent the
NPUnited Board. These committees shall be dissolved once their stated
objective has been completed or by a resolution of the Board of
Directors.
Section 4: A majority of the members of any committee shall constitute
a quorum and all actions of a committee shall require a majority vote
of the committee members present at a meeting in which a quorum is
present.
Section 5: To remain in good standing, Committee Board members are
responsible
for:
a) Completing their appointed duties, and
b) Attending at least 75% of scheduled meetings relevant to their
position, and
c) Must not engage in any conduct or make any public statements that
are deemed detrimental to the club.
Article IX
Financial Policy
Section 1: The Executive Committee of the Board of Directors shall
decide all matters pertaining to day-to-day finances of NPUnited.
Section 2: The Executive Committee of the Board of Directors may
authorize any Board Member to enter into any contract or deliver such
instrument in the name of the corporation. Such authority may be
general or confined to a specific instance.
Section 3: No loans shall be contracted on behalf of the corporation
or no evidence of indebtedness shall be issued in the corporation's
name unless authorized by a vote of the Executive Committee of the
Board of Directors.
Section 4: All checks or drafts issued by the corporation for payment
of indebtedness shall be signed by either the Treasurer or President.
All direct withdraws of moneys from savings accounts or bonds shall
require both signatures of the officers named above. This shall
include moneys transferred from one account to another.
Section 5: All moneys taken into the corporation may be deposited by
any NPUnited Board Member. All receipts must be turned over to the
Treasurer as soon as possible.
Section 6: All registration fees shall be determined by the Executive
Committee of the Board of Directors prior to registration of each
season. The Executive Committee of the Board of Directors must include
all cost and fees required for proper operation of a successful
season. Such costs include but are not limited to:
a) Uniform Cost
b) Insurance Cost
c) Security
d) Field maintenance
e) Equipment Purchases
f) Trash disposal
g) Restroom Facilities
h) Site Expenses, i.e. utilities, taxes
Section 7: NPUnited has been established by the Articles of
Incorporation as a Non Profit Organization, filed and approved by the
Secretary of State of Indiana, April 18, 1997. The corporation seeks
to maintain our current assets yet be responsive to the growing needs
of Youth participating in soccer within our corporation. All assets of
the corporation are permanently dedicated to the purposes within the
meaning of Section 501(c)(3) of the Internal Revenue Code of 1954. The
corporation shall have no capital stock and shall make no
distributions of dividends to its members, directors or officers. The
corporation shall be authorized to pay reasonable compensation for
services rendered and make payments in furtherance of the purposes set
forth in these by-laws.
Section 8: No substantial part of the activities of the corporation
shall be for the carrying on of propaganda or influencing legislation.
The corporation shall not participate in or intervene in any political
campaign on behalf of any candidate for public office.
Section 9: In the event of the corporation being dissolved, the
Executive Committee of the Board of Directors shall pay all bills and
liabilities of the corporation with the remaining assets. Once all
obligations have been satisfied, any remaining assets shall be
distributed to an organization engaged in activities substantially
similar to those of this corporation and in the manner of operation as
such as NPUnited. Any other assets not so disposed of shall be
disposed of by the circuit court of Marion County as determined by the
courts.
Article X
Fiscal And Seasonal Year
Section 1: The Fiscal Year of the corporation shall begin the
first day of January and end the last day of December in the same
year.
Section 2: The Playing Year shall be the First Day of August and end
the last day of July in the following year.
Article XI
Indemnification
Section 1: Indemnify any Director or Officer or former Director or
Officer of the Corporation, or any person who may have served at the
request of the Corporation against expenses actually and reasonably
incurred by such person in connection with the defense of any civil
action, suit or proceeding in which he or she is made or threatened to
be made a party by reason of being or having been a Director or
Officer, or Coach, or Referee, or Administrator, or Volunteer, if such
person is determined to have acted in good faith, in what he or she
reasonable believed to be the best interests of the Corporation.
Indemnification shall not be provided in relation to matters as to
which person may be adjudged in the action, suit or proceeding, to be
liable for negligence or misconduct in the performance of his duty to
the corporation. Such expenses incurred defending any action, suit or
proceeding may not be paid if such person is found negligence in
performing their duty the Corporation. The Executive Committee of the
Board of Directors shall have the final vote of indemnification of any
officer, coach or volunteer of any legal expenses and/or liabilities.
Section 2: All proceeding must be enacted upon in a "reasonable
manner" of time whether the person claims indemnification under the
NPUnited By-laws or not. All claims must be brought before the
Executive Committee of the Board of Directors before any claim of
indemnity will be honored.
Article XII
Amendments
Section 1: These By-Laws may be amended by a two-thirds vote of
all Board Members at any meeting at which a quorum is present provided
notice of such amendment has been given 7 days prior to the meeting.
Proposed amendments must in writing, signed by two Directors and sent
to the Secretary in sufficient time to be included in the call for the
meeting at which they are to be acted upon.
These By-Laws are passed this 19th day of February, 2003 by the Board
of Directors.
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