Executive Board Meeting Minutes

July 18, 2005

The meeting was called to order by President, Scott Jeske.   

Minutes of June Board meeting approved.

Present: Jerry McClatchey, Loree Barnes, Wayne Jones, Rob Flask and Phil Melangton.

Treasurer Report:  W. Jones:  5/3 Bank account has been opened, moving monies over slowly.  Bank is being asked to consider matching our contribution/co-sponsoring the scholarship program.  They need written criteria for the scholarship.  Discussion of filing taxes through an accountant (possibly Nikki Wheeler) and utilizing a program such as Quicken or Money to track funds.  Also, discussed approving some vendors that are used repeatedly to avoid some discussion/e-mail.

Executive Board Updates:

• Vice President – Travel League:  P. Melangton:  Things running smoothly.  5 teams (Boys U14 – 18 players, Boys U10 – 10 players, Girls U12 – one team with 10 players and one team with 11 players, Girls U10 – 8 players) will be playing in the Muncie Tournament August 20 & 21.  IYSA is requiring all registration to be entered online.  *Coaches will need to link to do a background check at a cost of $2.50 per coach. 

· Coaching Director:  R. Flask:  Looking to mandate coaches training.  Possibly utilize the bags donated as a door prize incentive to coaches attending training.  Coaches meeting currently scheduled for August 22^nd at NPE.  Need to verify with the principal at NPE that we have the use of both the cafeteria and the gymnasium.

• Registrar:  J. Kramer:  Last date of registration is July 28^th at McDonalds from 5-8 p.m. 

· Rec. League Coordinator:    J. Waters:  No report.

• Secretary:  L. Barnes:  Books were turned over this evening. 

Referee Updates: No report.

Park Update:  J. McClatchey:  Meeting July 19^th.  The land is currently in the hands of the township.  We will need funds available by Sept/Oct time frame.  Fields should be ready for play in a minimum of 2 years.

Committee Updates:  Dick’s Sporting Goods is supplying packets/coupons for the coaches to distribute.  Possibly acquire these promo items prior to registration and distribute during registration rather than first meeting with the coach, so players can purchase equipment in advance of practice. 

Future Scholarship Requirements:  2-year commitment to volunteer, registered to attend a trade school or higher, hold a vote in April to present the award during the high school ceremonies, student required to submit an essay as to why they should be considered for the scholarship. 

Web Site Information:  Information should be able to be updated instantly from this point to handle rain dates.

President:  Appreciates the support and assistance during the transition.

• Presented Scholarships and took pictures of recipients.

Meeting adjourned by President, Scott Jeske. 

Next Meeting:  Full Board Meeting on August 16^th at Remax.

Coaches/Team Representative Meeting - August 23rd
   5:30 Coaches - NPE Gym
   6:00 Team Rep -NPE Cafeteria

First Games – September 10, 2005

Picture Day – September 17, 2005

Last games – October 22, 2005