Full Board Meeting

January 26, 2006

Sugar Creek Twsp. Fire Dept. 7:00 pm

I. Welcome                              S. Jeske

Introduce newly appointed board members. Present for the meeting:  Scott Jeske, Wayne Jones, Phil Melangton, Rob Flask, Kim Campbell, Jennifer Waters, Loree Barnes, Jeff Meyer, Stephanie Neier, Janet Hilton, John Box, Joshua Alexander, Dan Heighway, and Brent Whalen.

II. Treasurer Report                        W. Jones

For fall, wants to go back through numbers to see if uniforms are the reason for the loss of funds in the fall.  Also, checking the allocation of scholarship funds and IYSA monies.  Concessions and snack pack provided a gain, but minimal.  Referee scheduling/payment was doubled in some places, so that needs to be re-visited. 

III. Executive Board Updates:

            A.  Vice President – Travel League      P. Melangton

Met 2 weeks ago with John Box to outline February training schedule for all teams. Hoping to be outdoors by March 1^st.  All teams are registered and cleared for play.  In the process of entering tournaments – all teams are doing White River.  Each coach knows what tournaments they are participating in.  Travel tryouts have been set for:  June 5^th and 7^th with a back up date of June 8^th.  (5:00 registration and start try-outs at 5:30)  Wants a travel section input into the weekly newsletter, and enhance the website with travel schedule.  Photos of teams when winning/placing at tournaments need placed on website and in the Daily Reporter/NP Press. 

            B.  Coaching Director               R. Flask

Coaches/Team Rep meeting March 20. Penciled in on the school schedule.  Set to begin at 6:00.  Neighboring schools have a lot of certification programs going on, so we can still plug in and get certification for new coaches.  Still trying to get Vince to come on a Saturday to work with the coaches. Reserving cafeteria and gym to facilitate Team Rep meeting at the same time.

            C.  Registration Chair              J. Kramer/K. Campbell

Still trying to get set up on the IYSA website.

Volunteers for registration still needed on Saturdays and on the  Thursday night we need extra (1/28, 2/11 & 2/23). 

            Need registration forms and other hand outs.  (200 copies)

How/Where registration is being advertised – need to correct the date that the NP Press has printed.  The Dick’s coupons will be handed out during registration.

Clarify eligible age for play to all board members. (4 years by January 1, 2006)

            New uniform policy is on website.

Almost 70 early bird registrations.

D.  Rec. League Coordinator         J. Waters

Ready to coordinate teams once registration is finalized. Able to utilize IYSA’s system.  We need to explore whether we can do game schedules on the IYSA system, and how to work in rain dates. 

            E.  Secretary                     L. Barnes

IV. Referee Updates                        D. Merrick

V. Park Updates                        J. McClatchey

Anticipating getting the grounds leveled this summer following the converging of the 2 plans.  We may want to look into further sponsorship to be prepared to cover our costs.  861-5721 (Michelle Murphy) will let us know when the next Park Board meeting is.  (C.O. Montgomery, Trustee of Sugar Creek Twsp.  stopped in to report. 861-6148 Myra Wilkinson or trustee2@sbcglobal.net  with any further questions.)

VI. Committee Updates:

A.  Field Maintenance Team                        J. Baker/J. Meyer

John Box is coordinating the goals to be placed with the help of the high school groundskeepers.  Planning to move the U12 field for travel to the JV field.  U10 field can also move to JV in the spring, but not available in the fall.  May be able to swap U10 and U8 to change the size of the U10 travel field.

B.  Team Rep Coordinator                        A. Crumlin/S. Neier

Will get the list of team reps prior to March 20^th meeting.

C.  Uniform Committee Chair            M. Balish

Need a list of what uniforms are available now, and decide what to order prior to first game. 

D.  Travel Coordinator                        J. Hilton

Everything is set with 5 teams.  Indoor practices are set for February.  Uniforms for ’06-’07 have to be in holding (pre-ordered) by a specific date. Projecting that there will be 7-9 teams in the fall.  Possibly look at something other than Adidas.  Also, look into a spring tryout process. 

E.   Player Development                        J. Box

Working on new policies and procedures for the travel section, and will include a grievance committee to keep complaints coming to the Travel League.  Also, outline try-out procedures, first aid procedures, etc. to cover the club.  Has a new rating system to implement for the Rec League that would help increase communications with the Recreation Coaches.  

F.   Concessions                                    J. Albers

G.  Pictures/Awards                                    S. Martin

Trophy budget amount?

Ray Yeager taking photos 4/22, same location as last fall.

H.  Publicity-newsletter                        B. Kramer

I.  Fund Raising                                    B. Dockins

J.  Camp Coordinator                                    J. Alexander

July 17-21 are the dates.  Wants to be at the registrations to help get the information about camp out.  As soon as the link is available, all registration goes through Brittania. 

K.  Field Marshall                                    D. Heighway

Schedule may be questionable, but will work with Scott to be sure we are covered.

L.  Risk Management                                    H. Teach

New persons need to be registered through the IYSA website for a background check.

VII. Web Site Information                  B. Whalen

Has it updated and has sent key dates to the schools and NP Press to be published.  Continue to let him know if things need changed or updated.  Scholarship registration is available online now.

VIII. President Comments                  S. Jeske

Attending the IYSA meeting over Super Bowl weekend. Will report back any pertinent information.

IX. Other – Set Next Meeting – Date to be determined and announced by e-mail. 

Adjournment